Notion Calendar settings

HC: Notion Calendar settings
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There are lots of ways to change how Notion Calendar shows and reminds you about meetings 🗓️

If you’re using Notion Calendar for mobile, you can go to settings by selecting in the top left corner → ⚙️.

Upcoming meeting notifications

Upcoming meeting notifications remind you about meetings you have as early as five minutes before.

To adjust these notifications, go to SettingsNotifications. From there, you can decide how early you want to be notified about a meeting, and what sound you want notifications to play.

Default event reminders

Default event reminders are configurable by calendar. These are tied to your Google Calendar notification settings. To adjust these notifications, go to SettingsNotificationsGoogle Calendar Settings.

System notifications

You can receive Notion Calendar desktop notifications by allowing them in your device’s settings.

Browser notifications

To receive Notion Calendar browser notifications, go to If notifications are turned off, go to your browser’s settings and make sure to allow notifications from

Note: Due to some technical limitations, you can’t currently categorize Notion Calendar notifications as time-sensitive on your mobile device. We’re looking to improve this in the future.

Note: The menu bar is available only on Notion Calendar for desktop.

Notion Calendar’s handy menu bar shows you your upcoming events and lets you take quick actions like joining a meeting or emailing an event’s participants. The menu bar stays on your screen at all times so you can access Notion Calendar even when the app is running in the background.

To ensure your menu bar is always visible on your screen:

  • On MacOS: Hold cmd and drag the menu bar icon closer to the system clock. You might have to go to Notion Calendar SettingsMenu bar and turn off Event title to get the Notion Calendar icon to show up.

  • On Windows: Click ^ in your taskbar, then drag the Notion Calendar icon to where you want it in your taskbar.

Turn off the menu bar

If you don’t want to see or use the menu bar, go to SettingsMenu bar and turn off Menu bar calendar.

Choose what events you want to see in the menu bar

Choose which calendars you want included in the menu bar by going to SettingsMenu bar.

In the dropdown under Include events:, select how many days’ worth of events you want the menu bar to show. You can also include or exclude All-day events, Events without participants, or Events without conferencing/location.

If you want to hide an entire calendar from the menu bar, select the calendar from the left sidebar of Notion Calendar. Then, in the right context panel, turn off Events included in menu bar. This will also turn off upcoming meeting notifications for this calendar.

Choose how you want to see events in the menu bar

You can customize how you want the menu bar to display events. Go to SettingsMenu bar. In the dropdown under Preview upcoming event in menu bar:, select how much in advance you want the menu bar to tell you about an upcoming event.

You can also turn on or turn off the ability for the menu bar to show you an Event title or Event time.

Change the number of days displayed

Select ± to the immediate right of the last date displayed in Notion Calendar. From there, select - or + to adjust how many days you’re able to see in your calendar at once.

If you’re on mobile, open the left sidebar menu and select 1 day, 2 days, or 3 days.

Show or hide week numbers

Week numbers can help you see how far you are in the year. Go to SettingsGeneral and under Calendar view, turn on or turn off Week numbers.

Show or hide weekends

To show or hide weekends from your calendar, go to SettingsGeneral and under Calendar view, turn on or turn off Weekends.

Hide declined events

To hide a declined event from your calendar, go to settings. Under Calendar view, turn off Declined events. You can turn this setting back on if you want your calendar to show declined events.

All-day section

You can collapse or expand the section of your calendar that shows all-day events by clicking on the two arrows in your zone column or pressing ctrl/⌘ + K > Collapse all-day section or Expand all-day section.

Change the start of the week

To set a starting day of the week, go to SettingsGeneral and under Start week on:, choose a day of the week.

On mobile, you can adjust this in your device’s settings.

Resize your grid

On desktop with Notion Calendar open, go to View in the top bar of your screen and select Zoom Hours In or Zoom Hours Out to adjust your calendar’s density.

If the keyboard shortcut for Zoom hours in isn’t working on Windows, you can change this in Windows settings. Find the Input language hot keys setting and make sure that Ctrl + Shift is not selected, so that it can be used for Notion Calendar. You can learn more about reassigning hot keys for your keyboard here →

Change interface scale

On desktop with Notion Calendar open, go to View in the top bar of your screen. Hover over Interface scale and select Zoom In, Zoom Out, or Actual Size.

To use Notion Calendar in light or dark mode, go to SettingsGeneralThemeAuto, Light mode, or Dark mode.

Your username is visible to others when you share scheduling links, as in To change your username, go to SettingsProfileUsername and enter the username you want to use. Select Update to save your changes.

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