Board view

Board View Databases
In this Article

Boards are helpful for showing items in a database moving through stages of a process, or grouped by property. Use them for project management and visualizing your data 📋

Jump to FAQs

To add a board to your workspace:

  1. Create a new page in your workspace.

  2. Under Get started with, click the ••• and then Board.

If you want to create an inline board view, type /Board view on any page and press enter.

Note: Expand inline databases to full page by clicking  at the top right. Hover over the top of your database to see its option menus. Click ••• to see the PropertiesFilter, and Sort options.

Add board view to a database

You can add a board to an existing database to view its data in that format. More on views here →

  1. Click + at the top left of your database.

  2. Select Board from the dropdown menu.

Reorder columns & cards

Switch up how your board is ordered with drag-and-drop.

  • To rearrange columns, click and hold on a heading, then drag left or right.

  • To move cards up and down or between columns, click, hold, and drag.

Tip: Board view columns are colored by default, but you can turn this off by clicking Group at the top right, and then toggling "Color columns".

Add or change sub-grouping

In board view, you can add a second layer of grouping, called sub-grouping. This lets you further organize cards, while preserving your main grouping columns.

  1. Click the ••• in the top right of your database and click Sub-group. Select a property to group.

    • Each sub-group includes a toggle to the left, so you can quickly hide and show sub-groups to focus on what you need.

Change card size

Depending on how you want your board to look, you can choose large, medium, or small card sizes. Your choice is applied to all cards.

  1. Click ••• at the top left of your board.

  2. Click Layout and the Card size dropdown.

Display images on cards

Dress up your board by adding an image or preview of your card's content.

  1. Click ••• at the top left of your board.

  2. Click Layout and the Card preview dropdown.

    • Page cover: Will show the image you chose as your page's cover on your card.

    • Page content: Will show a preview of the page's content. If you have images on your page, the card will display whichever image comes first.

    • Files: If you have a Files & media property in your database, you'll have the option to display whatever image files you've added to this property on your cards.

  3. Once you have images on your board, you can choose to crop them one of two ways.

    • Click the ••• at the top, then select Layout and switch on Fit image so the entirety of the image fits within the frame of the card.

    • Switch off Fit image and the image will be cropped to fill the entire card frame.

    • Reposition an image inside a card frame by hovering over it, clicking Reposition and dragging it into the position you want.

Display properties on cards

You can choose which properties you want displayed on the front of your cards in your board.

  • Click Properties and click the switches next to the properties listed to hide or show them.

  • Rearrange their order on your cards by using the ⋮⋮ icon to drag them up or down in this list.

Hide columns

  1. For the column you want to hide, click ••• to the right of the heading.

  2. Click Hide group.

  3. Reveal hidden columns by scrolling all the way to the right. You'll see a list of Hidden columns.

  4. Click on any hidden column, then on ••• to choose Show group.

  5. You can also click on a hidden column to search its contents, or click the + icon to add a card inside it.


To the immediate right of each column heading, you'll see a gray number. The default is for this to show the number of cards in each column, but you can change it to give you other information. 

  • Click on the number, and you'll see a menu of the following options:

    • Count all: Gives you the total number of rows in the column.

    • Count values: Counts the number of property values contained in the column. 

    • Count unique values: Counts the number of unique property values contained in the column, omitting duplicates. 

    • Count empty: Counts the number of rows that do not have a value in the column. 

    • Count not empty: Counts the number of rows where the column is filled. 

    • Percent empty: Gives you the percentage of rows that do not have the chosen property filled in. 

    • Percent not empty: Gives you the percentage of cards that do have the property filled in. 

    • Earliest date: If you have time-related properties in your table like Last edited or Created time, you can choose to show when the oldest row was edited or created.

    • Latest date: Shows when the newest row was last edited or created.

    • Date range: Shows you the time gap between the oldest and newest edit or creation time.

  • If you have a Number property in your table, you unlock several other calculation options:

    • Sum: Shows the sum of the numbers in the column.

    • Average: Shows the average of the numbers in the column.

    • Median: Shows the median of the numbers in the column.

    • Min: Shows the lowest number in the column.

    • Max: Shows the highest number in the column.

    • Range: Subtracts the lowest number from the highest.


How can I turn a full page database into an inline database?

  1. If it's not already, drag the database from your sidebar into another page. It will become sub-page

  2. Go to that page, click the ⋮⋮ button next to the database sub-page and select Turn into inline.

    • Click the ⋮⋮ button and select Turn into page to change it back.

Is there a way to skip the modal view, and always Open as Page by default?


  1. Click the ••• at the top right of your database.

  2. Under Layout, click Open pages in and select Full page.

Is there a way to add background colors to board cards?

Not at the moment, unfortunately. It's a popular feature request though, so definitely on our radar! For the time being, you can use Select and Multi-select properties to add a pop of color to your cards 🎨

Any way to group by a relation or formula property?

Not currently 😓 It’s a legit use case though, and definitely something we want to support in the future.

I have a "Done" column in my board that's getting a bit crowded. Can I archive these automatically?

We'd recommend hiding this column. You can do this by clicking the ••• icon next to the column heading and selecting Hide. You can drag any completed tasks into this hidden archive by clicking and dragging your cards into that tag under Hidden Columns.

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